Hotel Reservations for Attendees
HOTEL RESERVATION ALERT!
Unauthorized housing companies have been approaching ASHP attendees and exhibitors offering hotel reservations via unauthorized or even sham websites, e-mail communications, and phone calls. These companies are in no way affiliated with ASHP, the Summer Meetings, Visit Baltimore or Orchid.Events. Neither ASHP nor Orchid.Events can verify the authenticity of these companies or the reservations. Orchid.Events is the only official housing provider for the meeting.
Reservations booked through Orchid.Events, ASHP’s only official housing provider, receive exclusive benefits including complimentary guest-room internet, complimentary access to the hotel’s fitness center, no resort fees, protection in the event the hotel oversells its rooms, and more!
ASHP has negotiated some of the best discounted rates available in Baltimore. Book early for the best selection and rates. Reservations will be accepted until Monday, May 15, at 7 p.m. Eastern Time (ET) or until the room block is sold out, whichever occurs first. After this time, reservations will be made based on availability, and hotels may charge higher rates.
NOTE: Hotel room inventory changes daily. A waitlist feature exists in the online reservation system in the event one or more requested nights is unavailable at the time of booking. Please continue to check availability or call Orchid.Events directly for assistance at 1-877-505-0675 or 801-505-4613. Agents are available Monday – Friday, 9 a.m. - 7 p.m. ET.
Official Hotel List and Map
All hotels are within walking distance of the Convention Center. For suite information (rates and availability), email [email protected].
- View the official Hotel List and Map [PDF] (for rates and location)
Four Ways to Submit Hotel Reservations
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ONLINE It's the quickest and easiest way to book a room. |
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PHONE Toll free 877-505-0675 or 801-505-4613 for standard rates. (Agents available Monday – Friday, 9 a.m. - 7 p.m. ET) |
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FAX FAX the hotel reservation form to 801-355-0250. |
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MAIL Mail the hotel reservation form to the following address: ASHP/Orchid.Events 6905 S. 1300 E. #220 Cottonwood Heights, UT 84047 (NOTE: Checks must be drawn on U.S. banks in U.S. funds.) |
NOTE: You must also register for the meeting or you may be subject to the hotel’s prevailing rates upon checkout.
Reserve a Room Block
Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form to [email protected]. The Hotel Room Block Policies [PDF] must be read prior to submitting the Hotel Room Block Reservation Form.
Deadlines
April 7 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.
May 15 (7 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after May 15 will also be subject to a $75.00 cancellation processing fee per reservation.
Hotel Policies
For important hotel policies, including guarantee, confirmation, and cancellation/change information, read the Hotel Policies [PDF].
Important Housing Message
Why should you make your hotel reservation through Orchid.Events and stay at an official Summer Meetings hotel?
Read this Important ASHP Housing Message to learn the many reasons.
Hotel Health and Safety Information and Resources
ASHP is continuously working with our Summer Meetings official hotel partners to provide every precaution necessary to ensure a safe and productive experience.
View the Hotel Health and Safety Information and Resources [PDF] regarding the health, wellness, and cleanliness policies and protocols of our hotel partners. With protocols changing frequently, please review your hotel’s website for the most up-to-date health/safety guidelines and practices.
NOTE: Hotel amenities and services may also be limited or reduced to maintain health and safety guidelines and best practices. Be sure to check with your hotel directly prior to arrival.
Hotel FAQs
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