Frequently Asked Questions
Where are the ASHP 2020 Summer Meetings being held?
The Summer Meetings are being held in Seattle at the Washington State Convention Center from June 6-10, 2020. The address is 705 Pike Street, Seattle, WA 98101-2310.
Whom do I contact if I require special assistance during the meeting?
If you have any disability for which you require an auxiliary aid while attending this meeting, please contact the Conference and Convention Division by email at firstname.lastname@example.org by May 4.
What is the attire for the Summer Meetings?
The attire at ASHP national meetings is business casual. When packing, keep in mind that the average high temperature for Seattle in June is 66 degrees, and the average low is 54 degrees. Because hotels and convention centers are cool, ASHP highly recommends that you bring a sweater with you when attending sessions.
Is my child allowed at the meeting?
For health and safety considerations, children under the age of 16 years will not be admitted to the exhibits, poster sessions, or educational programs.
Where can I find details on educational sessions offered at the ASHP 2019 Summer Meetings?
View the Session Schedule & Itinerary Planner to browse a list of all CE programming at the ASHP 2019 Summer Meetings. Create your own schedule, explore detailed session and presenter information, and access session materials (available May 15).
Is there an app for the ASHP 2019 Summer Meetings?
Yes. Download the ASHP LIVE! app to view the complete agenda, build your own schedule, browse presenter details, take notes directly on the slides, and expand your personal network. Available in app stores for iOS and Android.
Will session materials be available for educational sessions?
Yes. Educational session materials will be available on the Itinerary Planner approximately two weeks before the meeting.
NOTE: Download and print the session materials in advance. Paper handouts and printers will not be provided at the meeting.
How do I claim my CE?
After participating in the educational activities of this meeting, attendees can process and claim their CE credit online through ASHP eLearning. Attendees claiming their CE online will be able to view their CE statements immediately. View detailed instructions.
How long after the meeting can I claim CE?
All continuing pharmacy education credits must be claimed within 60 days of the live session you attend. To ensure that your CE is accepted inside of ACPE’s 60-day window, plan to claim your CE before August 4, 2019.
When I register for one meeting, can I attend educational sessions at the other meetings?
Yes. Regardless of which meeting you register for, attendees will have complete and total access to all of the sessions and events happening across any of these specialized meetings.
Can physicians and nurses earn CE credits at all educational sessions?
Physicians and nurses may attend all sessions; however, physician and nursing credit will be offered only at the Medication Safety Collaborative.
Does the Washington State Convention Center have public parking?
The Washington State Convention Center has two parking garages. One located on 8th Avenue, between Pike and Seneca Streets and one on Hubbell Place, between Pike and Seneca Streets. View a complete list of parking options.
Does the Washington State Convention Center have a business center?
Yes, there is a FedEx office located on Level 1 offering FedEx shipping, high-speed duplication, binding, posters, signs, banners, fax service, instant passport photos, lamination, Mac and PC rentals, Internet access, and free pickup and delivery. Email your documentation preparation requests right from your device.
Hours (Subject to change)
Monday–Friday: 7:00 a.m.–10:00 p.m.
Saturday–Sunday: 9:00 a.m.–6:00 p.m.
Does the Convention Center have a Mother’s Room?
Yes, a Mother’s Room will be available at the Convention Center. Please check the ASHP LIVE! app for exact location.
Does the Convention Center have a designated First-Aid Room?
Yes, a First Aid Room will be available at the Convention Center. Please check the ASHP LIVE! app for exact location.
Can I bring a guest to the meeting?
Yes, however, an official guest program has not been scheduled during the meeting. Guests of registrants are welcome to purchase a la carte badges to the following specially planned events:
- Sunday evening’s Grand Opening Reception in the Exhibit Hall from 5:00 p.m. - 7:00 p.m. ($50)
- Monday’s Opening Session (8:00 a.m. - 9:15 a.m.) and access to the Exhibit Hall on Monday ($60)
- Tuesday’s Harvey A.K. Whitney Lecture Award Reception and Dinner from 7:00 p.m. - 10:00 p.m. ($150)
- Lunch in the Exhibit Hall on Monday. Doors open at 11:00 a.m. and lunch service begins at 11:30 a.m. (based on availability after 12:30 p.m.). You must be 16 years or older to enter the Exhibit Hall. ($60)
- Lunch in the Exhibit Hall on Tuesday. Doors open at 11:00 a.m. and lunch service begins at 11:30 a.m. (based on availability after 12:30 p.m.). You must be 16 years or older to enter the Exhibit Hall. ($60)
Badges can be purchased onsite at Customer Relations, located in the Registration area.
Badges for the Grand Opening Reception and for daily lunches are available onsite only.
Can a guest attend the Opening Session on Monday?
Yes, guests may attend the Opening Session, but they must have a badge. Badges can be purchased onsite at Customer Relations, located in the Registration area. Badges are $60 and include access to the Exhibit Hall for Monday only.
Can a guest attend the lunch in the Exhibit Hall?
Yes, badges for Monday’s or Tuesday’s lunch can be purchased onsite at Customer Relations, located in the Registration area. Doors open at 11:00 a.m., and lunch service begins at 11:30 a.m. (based on availability after 12:30 p.m.). Badges for lunch are $60 for each day.
How do I purchase tickets for the Harvey A.K. Whitney Lecture Award Reception and Dinner?
Coupons for the dinner can be purchased while registering for the meeting (online or on the registration form) or during the meeting at Customer Relations in the Registration area. Coupons must be purchased by 2:00 p.m. on Monday, June 8. The cost is $150 and is nonrefundable.
Seating at the dinner is reserved, and coupons (received when you pick up your badge at the meeting) must be exchanged for a ticket and table selection by 2:00 p.m. on Monday, June 8, at Customer Relations in the Registration area.
Attire is evening formal, black tie optional.
What is the headquarter hotel?
The headquarter hotel is the Sheraton Grand Seattle Hotel.
What is the tax on the hotel rooms?
The current tax is currently 15.6% + $2 tourism assessment (subject to change).
Do the hotel rates include complimentary internet access?
If you book your hotel room through Orchid.Events, ASHP’s official housing provider, your hotel rate includes internet access in your guest room. You will also receive the following exclusive benefits:
- Complimentary access to the hotel’s fitness center
- No resort fees
- Protection in the event the hotel oversells its rooms
- And more
Why shouldn’t we reserve our hotel room directly with the hotel or a discount internet provider?
The number of guest rooms reserved by ASHP attendees and exhibitors determines whether or not the meeting qualifies as a "citywide" convention. Fulfilling this standard requirement enables us to hold our meeting in the cities that meet our space, location, and rate criteria. It also allows us to receive all of the benefits and services reserved for citywide conventions and provided by the hotels and local Convention and Visitors Bureau.
Here are several other extremely important reasons for you to reserve your hotel room through our housing company:
- You’ll have peace of mind that you made a reservation at an official ASHP hotel at the discounted ASHP rate.
- You’ll be provided with complimentary access to the internet in your hotel guest room.
- In the event the hotel has oversold guest rooms, you’ll have protection.
- We can avoid financial penalties for not filling our room block commitments.
- We can negotiate lower and more favorable rates for future meetings (more rooms equals greater buying power and lower costs for everyone).
For these reasons, please reserve rooms through Orchid.Events, ASHP’s only official housing provider for the Summer Meetings.
What should I do if I can’t book all nights at my preferred hotel?
You may select to be waitlisted for those nights. If you select a waitlisted reservation, currently, one or more nights of your stay are unavailable. Orchid.Events is continually working with the hotels on room inventory, and there is a high probability they will obtain additional rooms for the waitlisted nights. Should your waitlisted reservation be confirmed, you will receive a new acknowledgment within five business days from Orchid.Events. If they are unable to clear your waitlisted reservation, Orchid.Events will contact you to discuss alternative accommodations.
If you are experiencing difficulty making your reservation, you may also call 1-877-505-0675 to speak with an Orchid.Events customer care representative. Orchid.Events is open Monday-Friday, 9:00 a.m.-8:00 p.m. ET, excluding Federal Holidays.
I would like to extend my hotel stay and the dates are not available online?
If your desired dates are unavailable or you would like to stay before or after the official meeting dates, call 1-877-505-0675 to speak with an Orchid.Events customer care representative. Orchid.Events is open Monday-Friday 9:00 a.m.-8:00 p.m. ET, excluding Federal Holidays.
How do I book a group of rooms for my organization?
Five or more rooms is considered a room block. Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form [PDF] to ASHP@orchid.events. The Hotel Room Block Policies [PDF] must be read prior to submitting the Hotel Room Block Reservation form.
I received an acknowledgment from Orchid.Events. Will I hear from the hotel directly?
You will not receive an additional reservation confirmation from your hotel. The housing acknowledgment, received from Orchid.Events when you book your room, serves as confirmation of your reservation. The hotel will not have a record of your reservation until a few days prior to the beginning of the meeting. If you have questions about your reservation or need to make a change, you may access your reservation online or email ASHP@orchid.events.
View the Travel page for the 2020 ASHP Summer Meetings & Exhibition.
How far is the airport from Washington State Convention Center?
Seattle-Tacoma International Airport is conveniently located less than 30 minutes/15 miles from Washington State Convention Center.
For additional information visit the Seattle-Tacoma International Airport website.
Will ASHP shuttle service be provided to/from Seattle-Tacoma International Airport?
ASHP does not provide shuttle service to/from the airport and the hotels. Multiple forms of transportation links you to the rest of the Seattle region. Light rail train to downtown Seattle, taxis, public buses and scheduled airport shuttles, app-based ride shares, and a large array of rental car companies to choose from make getting to and from SEA Airport more convenient. Visit the Ground Transportation page for more information.
Will ASHP provide shuttle service to the Convention Center each day?
All hotels are within easy walking distance of the Washington State Convention Center and, thus, shuttle service is not required. View the Hotel map.
What are the hours and location for onsite registration?
Location: Atrium Lobby, Level 4, Washington State Convention Center
Attendee and Exhibitor Registration & Customer Relations Hours
|Saturday:||11:00 a.m. - 6:00 p.m.
|Sunday:||7:00 a.m. - 7:00 p.m.
|Monday:||7:00 a.m. - 5:30 p.m.
|Tuesday:||7:30 a.m. - 5:00 p.m.
|Wednesday:||7:30 a.m. - 12:00 p.m.|
Satellite Registration is also offered for preregistered attendees and exhibitors.
Preregistered Attendees: Save time! Bring your registration confirmation barcode with you and scan it at our satellite registration stations to pick up your badge.
Exhibitors: You are welcome to use the satellite registration. Just type your name, show your ID, and pick up your badge.
Location: Sheraton Grand Seattle
Satellite Registration Hours
|Saturday:||7:00 a.m. - 6:00 p.m.|
|Sunday:||7:00 a.m. - 5:00 p.m.|